Job Title: Events Coordinator, Kent County Agricultural Society
Reporting To: Society Events Team Leader / General Manager
Working Hours: Full time 37.5 hours
Basis: It is expected that this position will work extended hours over Society event
weekends (Heritage Show / Kent County Show / Biddenden Tractorfest).
Salary: £25,000.00 per annum
Location: This position is office-based at Kent Showground, Maidstone
Principal Accountabilities
Farming Conference (Society Event)
- Act as organiser of the Farming Conference, supported by the Society Events Team Leader and
General Manager. - Book catering, services, and seminar speakers (with Board support where required).
- Arrange layouts and liaise with contractors.
- Ensure all health and safety requirements and risk assessments are completed.
- Manage any additional requirements as needed.
- Work alongside the budget set for the event.
Living Land (Society Event) - Lead organiser of the Living Land educational event.
- Responsibilities include:
School bookings
Exhibitor bookings
Services coordination
Volunteer steward recruitment, briefing, and management
Layouts
Health and safety compliance
Any other tasks as required - Work alongside the budget set for the event.
Countryside Careers Day - Organise and deliver the Countryside Careers Day alongside the Society Events Team Leader.
- Liaise with schools, exhibitors, and speakers to deliver the event.
- Ensure all logistics, layouts, and health and safety requirements are in place.
- Work alongside the budget set for the event.
Kent County Show - Take responsibility for the Garden Life, Heritage, and Education sections of the Kent County Show.
- Manage exhibitor bookings, layouts, and services within these sections.
- Coordinate with volunteers, contractors, and support teams.
- Ensure risk assessments and health and safety requirements are completed.
- Work alongside the budgets set for each section.
General Responsibilities - Support the Society Events Team Leader and General Manager in the successful delivery of all Society
events. - Work alongside all budgets set for Society events.
- Complete general administration tasks as required.
- Work collaboratively as part of a small events team.
- Be prepared to take on additional responsibilities as directed.
PERSON SPECIFICATION
Essential Experience
Strong administration, planning, and organisational skills
Good IT skills, including Microsoft Office
Good written and verbal communication skills
Experience working within a small team
Excellent time management and ability to prioritise tasks
Experience coordinating events or similar activities
Desirable Skills
Experience with event logistics (layouts, health & safety, risk assessments)
Experience liaising with exhibitors, schools, and volunteers
Ability to represent the organisation professionally at events
Personal Attributes
– Confident and self-motivated
– Able to work independently and as part of a team
– Flexible and open to new ideas
– Strong interpersonal skills
– Logical and practical approach to problem solving
– Keen to learn and develop
– Prepared to take responsibility and be accountable
