Job Title: Events Coordinator, Kent County Agricultural Society
Reporting To: Society Events Team Leader / General Manager
Working Hours: 22.5
Basis: Flexible
It is expected that this position will work extended hours over Society event weekends (Heritage Show / Kent County Show / Biddenden Tractorfest).
Salary: £15,000.00 per annum
Location: This position is office-based at Kent Showground, Maidstone
Principal Accountabilities
Farming Conference (Society Event):
- Act as organiser of the Farming Conference, supported by the Society Events Team Leader and General Manager.
- Book catering, services, and seminar speakers (with Board support where required).
- Arrange layouts and liaise with contractors.
- Ensure all health and safety requirements and risk assessments are completed.
- Manage any additional requirements as needed.
- Work alongside the budget set for the event.
Living Land (Society Event)
- Act as lead organiser of the Living Land educational event, following training and supporting the Society Events Team Leader.
- Responsibilities include:
- School bookings
- Exhibitor bookings
- Services coordination
- Volunteer steward recruitment, briefing and management
- Layouts
- Health and safety compliance
- Any other tasks as required
- Work alongside the budget set for the event
Agricultural Careers Day (Potential New Society Event)
- Organise and deliver the Agricultural Careers Day alongside the Society Events Team Leader.
- Liaise with schools, exhibitors, and speakers to deliver the event.
- Ensure all logistics, layouts, and health and safety requirements are in place.
- Work alongside the budget set for the event.
Kent County Show
- Take responsibility for the Garden Life, Heritage, and Education sections of the Kent County Show.
- Manage exhibitor bookings, layouts, and services within these sections.
- Coordinate with volunteers, contractors, and support teams.
- Ensure risk assessments and health and safety requirements are completed.
- Work alongside the budgets set for each section.
General Responsibilities
- Support the Society Events Team Leader and General Manager in the successful delivery of all Society events.
- Work alongside all budgets set for Society events.
- Complete general administration tasks as required.
- Work collaboratively as part of a small events team.
- Be prepared to take on additional responsibilities as directed.
PERSON SPECIFICATION
Essential Experience:
- Strong administration, planning, and organisational skills
- Good IT skills, including Microsoft Office
- Good written and verbal communication skills
- Experience working within a small team
- Excellent time management and ability to prioritise tasks
- Experience coordinating events or similar activities
Desirable Skills:
- Experience with event logistics (layouts, health & safety, risk assessments)
- Experience liaising with exhibitors, schools, and volunteers
- Ability to represent the organisation professionally at events
Personal Attributes:
- Confident and self-motivated
- Able to work independently and as part of a team
- Flexible and open to new ideas
- Strong interpersonal skills
- Logical and practical approach to problem solving
- Keen to learn and develop
- Prepared to take responsibility and be accountable
